Town Purchases

Ordinance 287

AN ORDINANCE OF THE TOWN OF HAMILTON LIMITING THE AMOUNT OF MONEY THE MAYOR AND/OR ADMINISTRATIVE STAFF CAN USE TO MAKE PURCHASES OR ENTER INTO CONTRACIS WITHOUT INDIVIDUAL APPROVAL BY THE TOWN COUNCIL FOR THE TOWN OF HAMILTON, WASHINGTON, EFFECTIVE MAY 11, 2010,

Whereas, money has been appropriated by the Town Council in the approved budget for the fiscal year ending December 31, 2010, and
Whereas, the Mayor then as chief administrative officer is empowered to make purchases without prior approval of the Town Council, and
Whereas, in adopting the budget the Town Council has granted approval to the Mayor and/or administrative staff for budgeted expenditures, and
Whereas, the Town Council did meet, and did consider the mailer of limiting the amount of money the Mayor is authorized to spend without town council approval.
NOW, THEREFORE, THE TOWN OF HAMILTON DO ORDAIN AS FOLLOWS:

Section 1
The Town Council authorizes the Mayor to enter Into and execute on behalf of the Town of Hamilton the following contracts without individual approval of each contract by the Town Council, so long as the contract is consistent with the approved annual budget for the town, and the town’s liability under the contract does not exceed available fund balances:

            1. Contracts for purchases of goods, supplies, materials, or equipment involving a cost or fee (excluding sales tax) of less than                      $3,000;
            2. Professional service contracts, including contract for architectural, engineering, legal, and consulting services involving a                        cost or fee (excluding sales fax) of less than $3,000:
            3. Maintenance contract involving a cost or fee (excluding sales lax) of less than $3,000 per year:
            4. Pubic works projects involving a cost or fee of less than $3.000 involving both a single trade and/or multiple trades.

Section 2.
This restriction does not apply to emergencies as defined by state
law so long as the conditions and procedures therein imposed are followed for exercise of these powers. Further, “Emergency” means a set of unforeseen circumstances that either:
             1. Presents a real, immediate threat to the proper performance of essential functions; or
             2. May result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken; or
             3. For public works project, may result in substantial loss to the town if the contract is not immediately entered into.

Section 3.
The Mayor shall promptly, by the next council meeting, provide to
the Town Council a copy (or summary] of any contract (or amendment) for emergency work that has not received prior approval by the Town Council.

Section 4.
If any section of this ordinance is found to be unconstitutional, or
otherwise void or unenforceable, the remaining portion shall not be affected thereby, but shall remain in full force.

 
Section 5.
Any action taken in reliance on this ordinance prior to its effective
date is hereby ratified.
 
Section 6.
This Ordinance shall be in full force and effect five days after its
passage, approval and publication as required by law.
 
 
INTRODUCED AND PASSED and approved at a regular meeting of the Town Council this
11th day of May, 2010.

 

Amended 

TOWN OF HAMILTON
584 Maple Street
PO Box 528
Hamilton, WA 98255
ORDINANCE #287
AN ORDINANCE OF THE MAYOR AND/OR ADMINISTRATIVE STAFF CAN USE TO MAKE PURCHASES OR ENTER INTO CONTRACTS WITHOUT INDIVIDUAL BY THE TOWN COUNCIL FOR THE TOWN OF HAMILTON

INTRODUCED AND PASSES and approved at a regular meeting of the Town Council this 11″ day of May, 2010.
THE TOWN OF HAMILTON
Timothy A. Bates
Mayor

Attest:
Susan West-Mani
Town Clerk